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In today’s digital-first era, businesses in the Trading and Manufacturing industries require robust tools to manage their auction processes. A SharePoint based e-auction lets organizations set up and run auctions (for goods,) through SharePoint, while Microsoft Dynamics 365 Finance and Operations (D365 FinOps) handles finance, procurement, inventory, and reporting. By leveraging the strengths of both platforms, you can achieve real-time data synchronization, automated workflows, and improved visibility into auction and financial operations
Automating the entire auction lifecycle—from listing items to finalizing Purchase —eliminates repetitive manual tasks, reducing errors and saving time to ensure a smooth flow of data and operations.
Bids, product details, and pricing information remain consistent across SharePoint and D365 FinOps, ensuring that all stakeholders have access to accurate and up-to-date information.
Consolidated reporting and analytics capabilities of SharePoint and D365 FinOps provide comprehensive insights to track auction performance, control costs, and identify trends to optimize future auctions.
SharePoint’s document management capabilities allow teams to manage auction-related files such as agreements and contracts efficiently to share information and collaborate seamlessly.
For Trading and Manufacturing organizations that regularly procure items through bidding, integrating SharePoint and D365 FinOps streamlines processes, ensuring efficiency and consistency across operations
When invoicing, payments, and cost tracking require robust enterprise resource planning (ERP) features for accuracy and compliance, this integration provides the necessary tools.
Industries that rely onlive updates for bids, inventory, and auction status benefit significantly fromthis setup, ensuring all stakeholders have immediate access to the latestinformation.
Auction information, including bids, pricing, and winners, is automatically synchronized with D365 FinOps, reducing the need for manual data entry, and minimizing errors.
Integrating auction and financial data provides organizations with powerful analytics tools, enabling better decision-making for procurement, sales, and strategic planning.
Teams receive instant updates on bid statuses, auction outcomes, and pending actions, ensuring all stakeholders stay informed and can respond promptly.
The entire e-auction lifecycle—from listing items to generating invoices—can be managed from a single, integrated platform.
SharePoint’s document-sharing features allow stakeholders to access auction-related files easily, while D365 FinOps manages financial transactions and reporting.
Item details stored in D365FinOps are used to populate auction listings in SharePoint, ensuring consistency and accuracy in product information.
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Bids placed in SharePoint are automaticallysynchronized with D365 FinOps, providing real-time updates on auction statusand financial data.
After an auction concludes, D365FinOps handles invoicing and payment processing. This data is then synced back to SharePoint for comprehensive recordkeeping.
Vendor contracts and details are managed in SharePoint, also Sync in D365 based on given frequency also D365 FinOps tracks payments, supplier performance, and compliance metrics.
Auction outcomes and financial metrics are integrated into D365 FinOps’s reporting tools, enabling performance analysis, profitability, and strategic decision-making.
Automates data exchange and triggers specifications, reducing the need for manual intervention.
Functionality:
1. Triggers specific actions based on events (e.g., when a new auction request is created in SharePoint, it automatically initiates a workflow in D365 FinOps).
2. Streamlines approvals, notifications, and document management within the auction process.
3. Reduces processing time by integrating auction-related records and transactions.
Leverages Microsoft’s APIs for specialized and deeper integrations tailored to organizational needs.
Functionality:
1. Uses Microsoft Graph API and D365 FinOps Data Entities API to pull and push data between SharePoint and FinOps.
2. Enables bid synchronization, financial reconciliation, and automated contract generation.
3. Facilitates security measures, ensuring role-based access to auction data.
4. Allows the development of tailored connectors or middleware to address unique business requirements.
Provides advanced workflow automation between SharePoint and D365 FinOps, enabling complex scenarios.
Functionality:
1. Orchestrates business processes between SharePoint, D365 FinOps, external bidders, and financial systems.
2. Handles conditional workflows (e.g., if an auction bid meets a predefined threshold, it triggers automated approval).
3. Integrates with third-party applications like payment gateways, CRM, and external procurement systems.
Data from both platforms is consolidated in D365FinOps’s reporting module. This enables organizations to analyze metrics such as bid frequency, average sale price, and return on investment (ROI).
Functionality:
1. Provides a common data model (CDM) to maintain consistency in auction-related data across platforms.
2. Enhances reporting and analytics by aggregating auction performance, bidder trends, and financial insights.
3. Facilitates AI-driven insights and predictions for better decision-making.
4. Ensures data security and compliance with enterprise standards.
A SharePoint-based e-auction integrated with Microsoft Dynamics 365 Finance and Operations offers a comprehensive solution for streamlining and optimizing auction processes. From real-time bid tracking to automated invoicing, this setup ensures accurate data synchronization, efficient workflows, and robust reporting. By aligning procurement, finance, and operations, Manufacturing and Trading businesses can enhance auction-based transactions, reduce manual errors, and maintain better records across their entire enterprise.
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